Office functionality is an important part of creating a business that functions well as a whole. Here are some top tips to help you out.
Tailor the Layout to Your Work Ethic
The layout of your office is more important than you might realise. If you have rows and rows of desks that are all shut off from each other, you will be encouraging independent, solitary working. That’s fine if that’s what you want in your office. But it won’t help encourage collaborative working in your office. If you want your employees to work together and discuss the problems they face in order to find a solution, your layout will have to reflect this.
It’s all about tailoring the way your office floorplan is set out to the work ethic of your business. This is not always easy to do, but it is possible. If you want to have a creative, collaborative workforce, you’ll have to make the layout more open and flowing. You could set out larger desks where people can have meetings and discussions to plan ideas rather than being shut off behind their own desks.
Prioritise Health & Safety
An office can’t be functional if it’s not safe. You might not like the idea of following strict health and safety regulations, but if you want to make your office more functional, you need to do it. Take a look at your workplace and carry out a risk assessment to see what changes you need to make. Making the office safer isn’t too difficult. It’s about doing the basics right. Start by making the office neat and tidy so that people won’t trip over something on the floor.
You can also put new procedures in place for emergency situations. If you’re not sure how to do this, you can get health and safety advice from the experts. This will help you decide what your health and safety priorities will be. Making your office safe will lead to it becoming more productive because people won’t be worrying about hurting themselves. Productivity is vital in the office, so don’t underestimate the importance of creating a safe workplace.
It’s no longer necessary to use paper in the office. With the acceleration of technology, most documents can be viewed and stored on computers and handheld devices. This will completely get rid of the need for a printer, eradicating the dreaded paper blockage and ink replacements that come with it. No longer will people have to stand in a queue at the printer, wasting time that could be spend doing work. That’s not the only benefit of going paperless though.
It’s also much more sustainable and environmentally friendly to get rid of the printer. They tend to use a lot of energy, especially if your printer is old and out of date. So, if you want to make your office more functional and more sustainable, throw out the printer and embrace technology. Your office will move much more quickly as files will be able to be viewed and shared with numerous people at the touch of a screen!